Template Scheduling Email

[Practice Letterhead]


The Honorable [Member Full Name]

California State Senate/Assembly, District #

[District Office Address]

ATTN: [Scheduler Name]

RE: Scheduling Request—Local Orthodontist

Dear [Senator/Assembly Member] [Last Name]:

Thank you for all of your hard work on behalf of the [District Number] Assembly/Senate District residents.

As a constituent and orthodontist, I would like to schedule a meeting with you in your district office to discuss [my experiences with patients who have used at-home aligners/CAO Legislative Priority Issue]. My best availability on Fridays is before 11 am. [Note: Due to the legislative schedule, legislators are in Sacramento Monday-Thursday]

My practice is located at [address], where I have been practicing for [x amount of] years. As a community member, [describe community involvement, organizational memberships].

I am also a member of the California Association of Orthodontists. CAO is the California component of the American Association of Orthodontists (AAO)—the largest and oldest dental specialty organization. The CAO represents nearly 1,500 orthodontic members who practice in California.

I look forward to meeting with you and staying engaged with your office. You can reach me at [email] or [phone number] to schedule our meeting.


[Sign off],